South African Baseball
Code of conduct.
(To be read as a multi principle and guideline document across all departments )

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Definitions:

Index

  1. General principles
  2. Participation behaviour
  3. Travel behaviour
  4. Authorised Parents and Spectators
  5. Officials
  6. Dress code
  7. Media Policies and reputation management
  8. Medical and Health
  9. Coach’s duties, responsibilities, and conduct
  10. Management duties, responsibilities, and conduct
  11. Captains duties and responsibilities
  12. Safeguarding
  13. Content rights   


The following policy is founded on the principles of The World Baseball and Softball Confederation, SASCOC, and South African Baseball. The purpose of the policy is to ensure the welfare of the Members and promote sportsmanship as per the values of the World Baseball and Softball Confederation and South African Baseball. 


This policy has been developed with a view to embrace officials, members, parents, and spectators who wish to be recognised within a South African Baseball team environment when traveling or participating abroad or domestically including the position of official supporter. Any parent or official supporter who is not recognised as such by South African Baseball is not considered subject to these rules and regulations and forms no part of any official South African Baseball structure.


South African Baseball believes that sportsmanship is a core value, and its promotion and practice are essential.

Any appointed official, team member, members, authorised parent, or official supporter will respect and abide by the Baseball values as specified in this policy.

General principles
1. As a South African Baseball Competitor, Official, Parent or Spectator you agree to
1.1. Respect the rights, dignity, and worth of every member, coach, technical official, and others involved in Baseball domestically and abroad and treat everyone equally.

1.2. Cooperate fully with coaches, technical officials, team managers, doctors, physiotherapists, sports scientists, and representatives of the National South African Baseball Executive Committee in the best interests of themselves and other Members.
1.3. Consistently promote positive aspects of Baseball and never condone rule violations or the use of prohibited or age-inappropriate substances.

Participation behaviour
2. As a responsible member, when participating in or attending any Baseball activities, including training/coaching sessions and competition events you will:

2.1. Act with dignity and display courtesy and good manners towards others
2.2. Avoid swearing and abusive language and irresponsible behaviour including behaviour that is dangerous to yourself or others, acts of violence, bullying, harassment and physical and sexual abuse
2.3. Challenge inappropriate behaviour and language by others by bringing it to the attention of your immediate senior official.
2.4. At all times be respectful to senior members, senior athletes and officials.
2.5. Never engage in any inappropriate or illegal behaviour
2.6. Avoid destructive behaviour and leave training and competition venues as you find them.
2.7. Act in any manner during, before, and after competition in a manner that embraces the fundamentals of World Baseball and shall not posture or gesture in an inappropriate manner in or out of the competition arena.
2.8. Anticipate and be responsible for your own needs including being organised, having the appropriate equipment, and being on time.
2.9.    Inform your coach of any other coaching that you are seeking or receiving.
2.10.   Always thank the coaches and officials who enable you to participate in Baseball and the activities thereof.
2.11.   Adhere to the team dress code including the purchase of the specified items as per team requirements

Travel behaviour
3. Travelling abroad or domestically and in relation to accommodation.

3.1. May not carry or consume alcohol in excess and/or carry illegal or prohibited substances.
3.2. Must avoid carrying any items that could be dangerous to yourself or others excluding any equipment required in the use of your sporting activity as authorised by senior management.
3.3. Traveling members are required in advance to ensure that they have the required funds to travel and participate including the purchases of any equipment or apparel if required.
3.4. No member may loan money from any other member when traveling without the permission of the team manager and must avoid this if possible. To this extend you are responsible to understand any and all costs associated with the specific tour or competition in advance.
3.5. Any team traveller should arrange advance medical and travel insurance as South African Baseball is not responsible for this process nor any claims in this regard.
3.6. All travel requirements are to be adhered to as per South African Baseball requirements.
3.7. All South African Baseball members or authorised spectators and parents are required to use the travel and accommodation arrangements specified by South African Baseball.
3.8. In addition, Members, especially young members, and vulnerable adults should follow these guidelines on safe participation when traveling domestically or abroad.
3.8.1. Notify a responsible adult if you have to go somewhere (why, where, and when you will return)
3.8.2. Do not respond if someone seeks private information unrelated to Baseball such as personal information
3.8.3. Strictly maintain boundaries between friendship and intimacy with a coach, manager, technical official or senior Members
3.8.4. Never accept lifts in cars or invitations into homes on your own without the prior knowledge and consent of your parent or appointed guardian.
3.8.5. Use safe transport or travel arrangements
3.8.6. Report any accidental injury, distress, misunderstanding or misinterpretation to your team manager immediately.
3.8.7. Report any suspected misconduct by coaches or other people involved in Baseball to your team coach or manager.

Parents and Spectators
4. Authorised Parents and Spectators in team travel or training environment agree to
4.1. Will promote the emotional, physical, and moral wellbeing of the participants above the desires and pressures to win.
4.2. Will promote the development of good sportsmanship and character to include: Trustworthiness, Respect, Responsibility, Fairness, Caring, and Citizenship including the values portrayed by World Baseball.
4.3. Will respect participants, officials, opponents, and all others associated when practicing or participating in any South African Baseball or World Baseball event domestically or abroad.
4.4. Will promote fair play and uphold the spirit of the rules in the activity.
4.5. Will model appropriate behaviour at all times.
4.6. Understand that they may be forbidden from attending tournaments or practices if any of the above provisions are violated.

Officials
5.      For Officials ( Coaches, Managers, Medical staff, Team Seniors)  

5.1. Officials will demonstrate respect towards players, coaches, spectators and all involved.
5.2. Officials will be knowledgeable.
5.3. Officials will perform at their best regardless of the level of participants.
5.4. Officials will promote fair play.
5.5. Officials will model appropriate behaviour.
5.6. Officials will take control in an unassuming manner.

Dress
6. Dress code

6.1. Members are required to wear the uniform as stipulated by South African Baseball
6.2. When traveling in a team environment team management will indicate the required dress code required for specific events.
6.3. It is the responsibility of the Members to ensure they own the prescribed items including sizing and gender if required. This includes travel, training, warm-up, and formal activity attire.
6.4. It is the Members’ responsibility to ensure they are aware of the dress code for the specific event as stipulated by management.
6.5. Members may not wear any items that promote violence, gangsterism, alcohol, drug use or discrimination of religions, or gender. This includes any accessories which could be associated with the former.
6.6. Members may not dress in a sexually explicit or revealing manner.
6.7. In some cases, South African Baseball will allow parents or spectators to travel with and or participate in team environment activities. When traveling as an accompanying parent or spectator as an authorised member, parents and spectators are required to match the dress code of the team unless specified by the team management.
6.8. Parents and Spectators should appreciate that South African Baseball has allowed them into a controlled team environment for which South African Baseball is responsible.
6.9. Officials, Members, parents, and spectators should be aware in advance of local customs and traditions when traveling abroad or domestically and dress appropriately.

Media
7.     Media Policies and reputation management
7.1. South African Baseball desires that Officials, Members, parents, and spectators respect the Baseball media policy in order to protect the members and reputation of South African Baseball.
7.2. Any member of the Baseball is required to indicate in advance to the team South African Baseball management if they intend using social media in any format when travelling in an authorised team environment.
7.3. No team member may participate or make use of any online dating site or other inappropriate online activity which defies the principles of this code of conduct.
7.4. No team member may engage any media without consent from the team media officer.
7.5. Team members should not post any content which may bring South African Baseball or the World Baseball and Softball Confederation into disrepute.
7.6. No team member may post or share any content which will infringe on the dignity of any other team member, nor post or share any content which could endanger any team member or member of South African Baseball.
7.7. Team members may not post any content of a political, religious or gender-sensitive matter.
7.8. South African Baseball members need to be wary at all times when signing up for free Wi-Fi or any other online facility which might require your identity, mobile number or IP address.
7.9. Team members in particular junior Members must be weary of location-based Geo Tagging content posting and should only do so under the supervision of a responsible supervising adult as per the guidance of the media officer.
7.10.   South African Baseball team members should at all times promote the World Baseball and Softball Confederation, South African Baseball and South Africa using the hashtags and handles as per the relevant media campaign.
7.11.   Members, Officials, Parents and Spectators should avoid sarcasm and offensive language in their messaging; this includes WhatsApp, SMS, voice, and text messaging.
7.12.   Members, Officials, Parents and Spectators should seek permission to share any content of any other individual before sharing any content which includes any imagery of another team member.

Medical 
8.      Medical and Health Policy
8.1. South African Baseball team members must at all times be aware of the official team-appointed medical officer.
8.2. Members and Officials must at all times know where to locate and contact the medical officer.
8.3. South African Baseball team members must make the medical officer aware of any medical conditions or required medication in advance.
8.4. Inform your coach of any medical advice or treatment that you are seeking or receiving
8.5. In the event of medicines which require customs clearance the time frames and certification should be discussed with the team medical officer in advance.
8.6. South African Baseball competitors are required to provide the required medical certificates to the medical officer in advance.
8.7. Team members are required to consult with the team medical officer prior to engaging any local medical or pharmaceutical health advisor when travelling abroad.
8.8. Team members may only use medicines or health benefits products approved by the team medical officer, this includes sports nutrition supplements, patches, anti-inflammatory products, and strapping.
8.9. Team members should be aware that during World Baseball and Softball Confederation standard competition the local medical teams take precedence and any injuries which might occur during the event are dealt with exclusively by the World Baseball and Softball Confederation medical officials.
8.10.   Any use of any illegal substance including WADA prohibited substances is strictly prohibited. It is the responsibility of the athletes and coach to be aware of the current WADA prohibited substance list.

Coaches
9. Coaches duties, responsibilities, and conduct include
9.1. Coach according to the principles of South African Baseball and to have a thorough understanding of domestic and international competition structures and standards.
9.2. To design short and long-term training programme for all competitors
9.3. To deliver the team training programme to the team manager weekly prior to departure if on tour and in advance when on tour.
9.4. To liaise with any competitors’ local coaches with regards to the national programme and to get weekly feedback from local coaches as to the progress of the athletes including weight reports, injury reports, skills report and general well-being.
9.5. To deliver a weekly athlete progress report to the team manager.
9.6. To inform management timeously of any changes to training programme changes.
9.7. Providing a safe training environment for the Members
9.8. Using of appropriate and functioning equipment
9.9. Proper matching of athletes in practices and competitions.
9.10. Conducting sufficient supervision of Members during training
9.11. Ensure all competitors are aware of medical and first aid policies and procedures
9.12. Prevent sexual harassment, discrimination, and bullying by other athletes and coaching staff.
9.13. Immediately report any improper behaviour of coaches, Members, officials, or parents to management.
9.14. Ensuring all competitors are aware of tournament rules and regulations in advance and on competition days.
9.15. Ensure all competitors are aware of required weight divisions if relevant and the management thereof in the build up to the competition.
9.16. Ensure each Member is aware in advance of their specific in competition support structures and the co-ordination between the support structure and the athlete during competition.
9.17. Liaise with the team management on any team requirements before and during tour.
9.18. To liaise with and prepare athletes for the environment they will be exposed to during travel and during competition.

Management
10. Management duties, responsibilities and conduct include planning, control and implementation of activities set down by the National Executive Committee by being aware of your responsibilities, obligations, who you are accountable to, and your entitlements with due regard to South African Baseball policies and procedure. As an appointed manager the manager is required to:
10.1.  Oversee and liaise with all coaching and medical personnel
10.2.  Liaise with parents of any juniors in advance on requirements, contact details, medical matters, competition expectations, pre-competition expectations, tour expectations, and travel itinerary. Any other matters relating to the well-being of the junior before and during competition. In the event that a competitor has their personal coach accompanying them, the manager will liaise the above to the coach and ensure the coach has liaised with the parents or guardians. In the event that the junior has an accompanying parent, the manager or coach will liaise with the parent on these matters. Authorised parents are required to sign the code of conduct and accept the regulations in the interest of the well-being of the child and South African Baseball.
10.3.  Maintain an accurate list of all relevant persons contact details.
10.4.  Arrange team, training, and social meeting venues, including the booking, payment arrangements and required logistics with reasonable advance notice.
10.5.  Arrange management meetings to discuss coaches and team requirements.
10.6.  To liaise with coaches on tournament seconds and to arrange authorised tournament seconds.
10.7.  Notify all team members and management of team training or social meetings.
10.8.  Arrange team eating venues and if needed attendees dietary requirements.
10.9. Ensure all members of the management team and all participants are aware of any planned events before and during travel.
10.10. Ensure all members are informed of practice sessions, competition rules and requirements, dress code, equipment, cost implications and travel requirements prior to and during travel.
10.11. Ensure all members have understood agreed to and signed the code of conduct and are aware of disciplinary action.
10.12. Ensure all financial matters are managed as per the NEC requirements.
10.13. Ensure all team members are aware of all policies including travel, medical and media policies.
10.14. To liaise with the team coach on any requirements needed for practice and competitions, including venues, nutrition and training equipment.
10.15. To arrange all transport requirements are arranged and communicated in advance
10.16. To ensure all sponsor expectations ( as issued by the NEC ) are met, and to communicate these expectations to the management team, competitors and authorised officials and travellers.
10.17. Ensure all practice venues are booked in advance with any requirements the team might need including requirements addressed by the coaching staff.
10.18. To deliver in advance to the National Executive Committee the team training schedule, travel schedule and relevant financial plan.
10.19. To deliver to the NEC the team progress report on a weekly basis before and during the relevant competition.
10.20. To liaise with the NEC on any World Baseball requirements
10.21. To deal with any grievances, disputes or breaches of code of conduct.
10.22. To ensure all travellers are aware of emergency protocols including first person contact and contact details.
10.23. To deliver in advance a detailed tour plan including flight and accommodation details and planned itinerary during travel to the NEC, Coaching staff, Management, Parents and Official travellers.

Captains
11. Captains duties and responsibilities include
11.1. To create a positive team environment founded on the principles of The World Baseball and Softball Confederation and South African Baseball
11.2. To liaise between the Team members and Coaching staff
11.3. To ensure a positive and motivated team.
11.4. To understand and protect the cultural and religious differences of team members
11.5. To ensure team members are motivated to represent South African Baseball and South Africa.
11.6. To be available to all Members for moral and physical support
11.7. To offer competitive guidance and support
11.8. To lead by example and ensure team and individual discipline
11.9. To ensure team discipline
11.10. To ensure succession with support leadership.
11.11. To ensure the athlete’s activities are in alignment with management policies, including media policies and sponsor requirements.
11.12. To ensure all Members feel as part of the team and have equal opportunity to participate in team activities and be recognised.
11.13. To reduce team stress and promote the well-being of individuals in a high-performance environment.

Safeguarding
12. Safeguarding: As a member, administrator, participant, authorised official or any other person involved in any form of Baseball under the auspices of the South African Baseball Union you agree to:
12.1. Abide by the Safeguarding Policies as stipulated by the WBSC, SASCOC and the IOC
12.2. Are aware of the various definitions of Safeguarding
12.3. Understand the various reporting mechanisms with regards to Safeguarding
12.4. You will do everything in your power to uphold the Safeguarding policy with a view to preventing harassment and abuse of any person involved with South African Baseball.

Content
13. Content rights:
13.1. As a member, administrator, participant, authorised official, or any other person involved in any form of Baseball under the auspices of the South African Baseball I hereby provide my knowledgeable and willing consent to the use of my content in perpetuity. In the event that I am a parent or guardian of a  minor participating in South African Baseball, I hereby consent to the use of content for the purpose of promotion of South African Baseball and its members.

I will endeavour to abide by these codes of conduct and promote them to others. 
I understand that if I fail to follow the code, South African Baseball may take action against me under the Disciplinary Regulations of South African Baseball which may result in sanctions including fines and suspension.

To sign this form now click here

If you are under the age of 18 the document must be signed by a parent or legal guardian.

 

Definitions:
“SASCOC” means South African Sports Confederation and Olympic Committee
“SABU” means South Africa Baseball
“WBSC” means World Baseball and Softball Confederation
“South African Baseball” means the governing body for Baseball in South Africa as managed by the elected Executive Committee
“Executive Committee” means the elected executive committee responsible for the management of Baseball in South Africa
“Competitor” means any competitor who competes in any South African Baseball competition In South Africa or any competitor who is selected by the selection committee to participate domestically or abroad.
“Junior competitor” means any competitor who competes in any South African Baseball competition In South Africa or any competitor who is selected by the selection committee to participate domestically or abroad under the age of eighteen
“The selection committee” means The National Executive committee responsible for the selection.
“Members” means any person practicing Baseball ie athletes or competitors
“Authorised Official” means any official who has been selected by the selection committee to participate or attend an official and sanctioned event.
“Authorised Spectator” means any person who is authorised by the National Executive Committee to travel with a team and participate in selected team activities and has agreed to abide by the South African Baseball Code of Conduct.
“Authorised Parent” means any parent of any junior competitor who is then authorised by the National Executive Committee to travel with a team with the purpose of guardianship of the junior competitor, and who wishes to participate in selected team activities and has agreed to abide by the South African Baseball Code of Conduct.
“Team Manager” means the duly appointed Team Manager responsible for the management of the team as per the agreed roles and responsibilities
“Assistant Manager” means the duly appointed Team Assistant Manager responsible for the management of the team as per the agreed roles and responsibilities
“Team Coach” means the duly appointed Team Coach responsible for the coaching of the team as per the agreed roles and responsibilities
“Assistant Coach” means the duly appointed Assistant Coach responsible for the coaching of the team as per the agreed roles and responsibilities
“Junior Coach” means the duly appointed Junior Coach responsible for the coaching of the junior team or juniors who form part of a larger team as per the agreed roles and responsibilities
“Safeguarding”  means the action we take to ensure all children and adults are kept safe from harm when involved in WBSC Events.
“Safeguarding policy” means the WBSC Safeguarding policy as adopted by the South African Baseball Union
“Safeguarding officer” means the relevant safeguarding officer as appointed by the South African Baseball Union
“WBSC Safeguarding Officer” means the World Baseball and Softball Safeguarding office appointed by the WBSC.
“Content” means any imagery in the form of text, video, or photographic, including names, statistics, and locations, historical or current.
“Consent” means the willing and knowledgeable consent provided by any member participating in any South African Base activity under the auspices of the South African Baseball Union.